Executive Officer – Secretariat Support

About the role

Multicultural Affairs Queensland (MAQ) leads the development and monitoring of the Queensland Government's multicultural policies, advises on multicultural issues, facilitates partnerships, administers funding programs and liaises with multicultural communities. As Executive Support Officer, you will provide secretariat and executive support to the Multicultural Queensland Advisory Council (MQAC), chaired by the Minister for Multiculturalism, and help ensure effective governance, sound recordkeeping and smooth business operations.

Key responsibilities

• Coordinate meetings and events
• Prepare correspondence, briefing materials, briefing notes, reports and meeting documentation
• Manage records and information systems
• Act as a key point of contact for council members and stakeholders
• Support governance, stakeholder engagement and the delivery of business operations

Required profile

• Experience providing high-level secretariat support to boards, councils, committees or senior executives
• Strong organisational skills, able to coordinate meetings, travel, events and competing priorities
• Excellent written communication skills
• Outstanding interpersonal skills and ability to build relationships with diverse internal and external stakeholders
• Proactive, collaborative approach and commitment to continuous improvement

Required skills

• Sound understanding of governance, compliance and recordkeeping requirements
• Information management practices
• Ability to exercise sound judgement, manage competing priorities and maintain confidentiality

To apply, submit an online application with a resume (including two referees, one current or recent supervisor) and a cover letter of no more than two pages. Applications stay current for 12 months. Successful applicants are subject to a criminal history check, which may include a blue card screening or Disability Worker Screening.