Registry Officer, Private Market Funds

About the role

Caruso, an AI-native fund administration platform for private markets, is hiring a Registry Officer in Sydney. The role manages investor onboarding, registry maintenance and capital activity for a portfolio of private market funds, ensuring investor records are accurate, compliant and up to date. It works closely with fund accounting, legal and implementation teams.

Key responsibilities

• Review and validate investor onboarding documentation, including AML/KYC, in line with regulatory and fund-specific requirements across AU/NZ jurisdictions.
• Maintain accurate investor registers, updating personal or company details, tax residency, banking instructions and reporting preferences.
• Process capital calls, distributions, transfers and unit issues/redemptions end to end, prepare investor notices and update registry records.
• Generate and send investor correspondence such as transaction notices, holding statements, confirmations and ad hoc letters.
• Ensure compliance with AML/CTF laws, FATCA/CRS requirements and trust deed or PDS specifications, and support audits and compliance reviews.
• Track tasks and workflows, flag delays or exceptions early and collaborate with other teams to resolve open items.
• Identify opportunities to improve efficiency and quality, and contribute to automation initiatives.

Required profile

• 2+ years of experience in a registry, investor services or unit registry role, ideally in fund administration, managed funds or custody.
• Strong understanding of AML/KYC requirements, especially in Australia and New Zealand.
• Experience handling investor capital activity workflows and working with investor registers.
• High attention to detail and organisational skills.
• Strong written and verbal communication skills.
• Self-starter who enjoys process improvement and takes ownership of their work.
• Experience in a fast-paced or high-growth environment is a plus.
• Legal right to work in Australia; visa sponsorship is not provided.

Required skills

• Familiarity with registry platforms or transfer agency systems is preferred.

What we offer

• A role with genuine autonomy, impact and visibility in a well-funded, high-growth business.
• Industry-leading technology and a customer base of leading private fund managers.
• New workstation (MacBook Pro, dual screens, AirPods Pro, accessories).
• 5 weeks annual leave after 2 years, 6 weeks after 3 years.
• Unlimited sick leave and generous parental leave policies.