Executive Assistant & Office Manager

About the role

This position is the operational hub for a fast‑growing private investment team in Sydney CBD. Reporting directly to the Managing Director, you will ensure the office runs smoothly, support senior professionals, and lead a major office relocation project.

Key responsibilities

• Manage complex diaries and schedules for senior investment staff.
• Coordinate international, multi‑leg travel, visas and accommodation.
• Organise meetings and video conferences across multiple time zones using Zoom and Microsoft Teams.
• Prepare and submit expense reports via Concur and reconcile team spending.
• Oversee day‑to‑day office operations, liaise with building services and manage maintenance.
• Support onboarding of new team members as the office expands.
• Screen calls and correspondence for senior stakeholders.
• Lead the upcoming Sydney CBD office relocation, handling all project aspects.

Required profile

• Proven experience supporting senior professionals in a fast‑moving, detail‑driven environment.
• Background in investment management, private equity, real estate, or financial services.
• Demonstrated ability to manage complex international travel and multi‑time‑zone scheduling.
• Experience handling office operations, facilities, or relocation projects.

Required skills

• Concur expense and travel management platform.
• Zoom video‑conferencing tool.
• Microsoft Teams collaboration platform.

What we offer

• Competitive base salary commensurate with experience.
• Gym reimbursement and wellness allowance.
• Private health cover for partner and children.
• Access to a premium, newly refurbished Sydney CBD office from late 2026.
• Direct exposure to a globally recognised investment platform.
• Flexible working hours and case‑by‑case remote work options (4‑5 days in office).