Executive & Team Assistant (Hybrid, Part‑time)

About the role

We are seeking a proactive Executive Assistant to support the co‑founders of Fearless Swimwear and The Nude Nutritionist. Working hybrid in Sydney, you will free up the founders’ time by handling admin, scheduling, travel and coordination across two fast‑growing brands.

Key responsibilities

• Manage inboxes and calendars for both founders, triage emails, draft replies and schedule meetings across AU, US and China time zones.
• Arrange travel logistics – flights, hotels, ground transport, visas/ESTAs and expense reconciliation.
• Attend leadership and marketing meetings, capture action items, follow up with internal teams and external consultants, and keep scorecards up‑to‑date.
• Support influencer, PR and sponsorship activities – coordinate gifting, maintain media lists, send press kits and track contract deliverables.
• Provide ad‑hoc support for family logistics such as school pickups and occasional household emergencies.

Required profile

• Highly organized with a strong sense of ownership and the ability to anticipate needs.
• Comfortable working in a fast‑paced, founder‑led environment and juggling multiple priorities.
• Excellent written communication and a professional, discreet approach to confidential information.
• Flexible to work hybrid schedule and adapt to occasional urgent family or business matters.

Required skills

• Proficiency with Gmail and Google Calendar.
• Experience using Slack for team communication.
• Strong ability to create briefing notes and manage travel itineraries.

What we offer

• Part‑time hybrid role (20‑30 hours per week) with flexible scheduling.
• Opportunity to work closely with founders of two high‑growth brands.
• Dynamic, supportive team environment.