Executive Assistant to Executive Director

About the role

This busy, hands‑on Executive Assistant role supports a highly engaged Executive Director during a period of increased workload. You will keep the office running smoothly, manage competing priorities and act as a trusted point of support for senior stakeholders.

Key responsibilities

• Provide high‑level, proactive support to the Executive Director.
• Manage a complex, constantly changing diary and priorities.
• Draft briefings, correspondence and responses for review.
• Coordinate meetings, papers, agendas and follow‑up actions.
• Serve as a key contact for internal stakeholders and board‑level contacts.
• Build strong relationships across multiple teams and senior levels.
• Track actions, deadlines and deliverables to keep everything on course.
• Anticipate issues and offer practical solutions before problems arise.

Required profile

• Proven experience supporting a senior executive (Executive Director or equivalent).
• Exceptional organisational skills with strong attention to detail.
• Ability to manage heavy workloads and competing deadlines.
• Strong stakeholder management across varying seniority levels.
• High discretion with confidential information.
• Experience in government or large, complex organisations is highly regarded.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint

What we offer

• Hybrid working arrangements with flexibility to work from home.
• Hourly rate of $69 per hour plus superannuation.
• Labour‑hire contract until 18 December 2026.
• Opportunity to make a real impact in a critical leadership office.
• Fast‑paced environment where no two days are the same.
• Supportive and professional working environment.