Executive Assistant to President, Government & Defence

About the role

Toll Group is seeking an experienced Executive Assistant to support the President of Government & Defence in Canberra. The role provides high‑impact executive support in a fast‑paced environment, requiring professionalism, discretion and the ability to manage competing priorities.

Key responsibilities

• Manage complex diary, inbox, travel coordination and meeting preparation for the President.
• Anticipate executive requirements, manage priorities, workflows and sensitive information.
• Coordinate agendas, presentations and documentation for senior leadership and confidential meetings.
• Act as a confidential liaison, handling highly sensitive matters with professionalism.
• Ensure day‑to‑day office operations, including IT equipment, document control and administration.
• Manage expense claims, invoices and cost‑control activities in line with policy.
• Coordinate reward and recognition programs and service awards.
• Oversee visitor management, meetings, events and workplace presentation.
• Manage domestic and international travel bookings and reconciliations, with flexibility to travel as required.

Required profile

• Proven experience as an Executive Assistant supporting senior leaders.
• Demonstrated track record handling confidential and sensitive information with discretion.
• Exceptional organisational, multitasking and time‑management abilities.
• Confidence to work independently and hold own in an executive environment.
• Strong communication skills and sound judgement when taking direction.
• Flexible, proactive mindset and ability to perform under pressure.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with corporate systems and document control tools.
• Ability to manage complex travel arrangements and expense reporting.