Executive Assistant – Teaching and Learning Services

About the role

The Executive Assistant provides comprehensive, confidential administrative support to the Executive and the Teaching and Learning Services unit. The role includes coordinating daily activities, managing correspondence, and facilitating Ministerial liaison functions.

Key responsibilities

• Manage the Executive’s calendar, schedule meetings and appointments.
• Prepare, edit and circulate briefing papers, reports and presentations.
• Handle confidential correspondence and maintain secure filing systems.
• Coordinate Ministerial liaison activities and ensure timely follow‑up.
• Support project administration, including tracking deliverables and budgets.
• Maintain accurate records and produce regular administrative reports.

Required profile

• Demonstrated experience at Administrative Officer 4 level or equivalent senior administrative role.
• Strong organisational abilities with a focus on accuracy and confidentiality.
• Excellent written and verbal communication skills.
• Familiarity with government procedures and stakeholder engagement.
• Ability to work efficiently in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Proficiency with Microsoft Outlook.
• Proficiency with Microsoft PowerPoint.
• Experience using document management and calendar systems.

What we offer

• Competitive remuneration package ranging from $91,503 to $104,322 AUD per year.
• Opportunity to work within a supportive government department.
• Professional development and training opportunities.
• Modern office facilities in Darwin.