Office Administrator & Receptionist

About the role

Join Robert Bird Group in Sydney as the central hub of our office, providing essential support to engineers, senior managers and the wider team. This hybrid position offers a flexible environment where collaboration and innovation are encouraged.

Key responsibilities

• Serve as the welcoming face and voice of the office, managing visitor reception, phone calls and meeting coordination.
• Arrange travel bookings, prepare documents and maintain project and fee folders using online tools such as ProjectDocs.
• Assist with health and safety, marketing initiatives and general administrative tasks to foster a positive team culture.
• Support engineers and senior managers with commercial processes, including fees, variations and invoicing.
• Coordinate the allocation and use of company resources, such as site vehicles.
• Provide ad‑hoc assistance to the Office Manager to ensure smooth daily operations.

Required profile

• 2+ years of administration experience, preferably in professional services or engineering.
• Excellent communication skills with the confidence to build rapport at all levels.
• Strong organisational ability to juggle multiple tasks in a fast‑paced environment.
• Proactive, professional and able to maintain a positive attitude while delivering results.

Required skills

What we offer

• Hybrid work arrangement with a supportive, collaborative team.
• Opportunities for skill development and career progression as the Australian business grows.
• Engagement in a leading global consulting engineering firm focused on innovative, regenerative design.