Office Administrator / Front of House

About the role

Join Robert Bird Group’s Brisbane office as an Office Administrator / Front of House. You will support the structural, civil and construction engineering teams, providing high‑level administrative assistance while acting as the first point of contact for visitors and callers.

Key responsibilities

• Provide administrative support to technical and wider teams.
• Manage front‑desk duties, greet visitors and handle phone calls.
• Coordinate invoicing, ensuring accuracy and timely issuance.
• Assist with commercial filing, reporting and documentation.
• Liaise with internal teams and external stakeholders to support project delivery.
• Maintain project systems, records, registers and databases.
• Prepare and format documents, presentations and reports.
• Support marketing material preparation and office event setup.
• Purchase office supplies and manage general office upkeep.

Required profile

• Highly self‑motivated with a strong work ethic and a positive, can‑do attitude.
• Proven ability to build and maintain relationships with stakeholders.
• Excellent written and verbal communication skills.
• Ability to juggle multiple tasks and prioritize in a fast‑paced environment.
• Strong organisational skills and attention to detail.
• Initiative, autonomy and problem‑solving capability.

Required skills

• Microsoft Office proficiency

What we offer

• Flexible working environment with a supportive team.
• Opportunities for collaboration and innovation.
• Exposure to a leading global consulting engineering firm.