Executive Assistant

About the role

We are looking for an Executive Assistant to work side‑by‑side with the Deputy CEO of Airservices Australia. This full‑time, permanent position is based in Canberra and offers a hybrid working model, supporting a high‑profile, fast‑paced environment where your contribution directly influences the organisation’s leadership.

Key responsibilities

• Manage a complex, dynamic diary, inbox and communications for the Deputy CEO, anticipating needs and resolving conflicts.
• Coordinate meetings, travel arrangements and logistics, preparing agendas, briefing packs and follow‑up actions.
• Compile, prioritise and distribute briefing materials to ensure the Deputy CEO is well‑prepared for engagements.
• Liaise with internal and external stakeholders, acting as a primary point of contact.
• Support the executive leadership team in delivering priorities and projects, including executive and board reporting.
• Track key deliverables, monitor outstanding actions and use sound judgement to identify and resolve issues early.
• Maintain robust document‑management and record‑keeping processes.

Required profile

• Proven experience as an executive assistant or in a comparable high‑level support role.
• Ability to operate in a fast‑moving, highly visible environment with strong organisational and prioritisation skills.
• Excellent communication and stakeholder‑management capabilities.
• High level of discretion, initiative and sound judgement.

Required skills

What we offer

• A purpose‑led, government‑owned organisation managing 11 % of the world’s airspace.
• Visible impact and the opportunity to contribute to Australia’s aviation safety.
• Hybrid working arrangements with flexibility when the Deputy CEO is on‑site.
• Professional development within a dynamic, diverse team.